Terms & Conditions, and Privacy Policy


Like many major websites, the Website may use “cookies” which store some information on computers accessing the Website. Cookies may be used by us for a variety of purposes. For example, we may use cookies to recognise a computer which has previously visited this Website and customise the Website according to previous preferences and site behaviour. Cookies may also be used to manage security and store information about the type of browser being used. With most Internet browsers, users can erase cookies from their computer’s hard drive, block all cookies, or receive a warning before a cookie is stored. However, some parts of this Website may not function fully for users that disallow cookies. Further information on deleting or controlling cookies is available at www.aboutcookies.org

Website Terms of Use

Visitors to our website are required to accept the following terms and conditions in return for the information given to them on this website.

We use our reasonable efforts to include accurate and up to date information on all pages of our website. Information is for guidance only and is not intended to form any part of a contract and can be subject to change without notice. We shall not be liable for any direct, indirect, incidental, consequential or cumulative losses or damages arising out of the use or inability to use these pages, any errors, misrepresentations or omissions on the material contained on them.

The information on the pages of this website has been prepared with reasonable care and is believed by us to be legal, honest, decent and truthful as of the date of its preparation.

You agree that the material downloaded or otherwise accessed through the use of the web pages on our website is obtained entirely at your own risk and that you will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data even if we have been advised of the possibility of any such damage.

We do not accept any liability in connection with any third party websites which may be linked or accessible through our own website and we do not endorse or approve the contents of any such site.

In relation to a dispute arising out of this website you the user and Portsmouth Property Association agree to submit exclusively to the jurisdiction of the courts of England and Wales.

Except where expressly stated to the contrary the text and graphics in the information contained in this website is the copyright of Portsmouth Property Association. You may download or print out individual selections of the web pages on our website only if explicitly used for your own personal information and not to be publicly reproduced. Permanent copying or storage of whole or part of this website or the information contained in it or reproduction or incorporation of any part of it in any other work or publication whether on paper or electronic media or any other form is expressly prohibited.

The entire contents of this website remain our property and is copyright with all rights reserved.

Privacy Policy

Who we are

The Portsmouth Property Association (PPA) is a members association of property professionals in the Portsmouth area.   The PPA promotes and maintains the highest professional ethics and integrity amongst its members in the property services industry. Our role and functions have also widened to provide additional benefits to our members such as on-going networking opportunities, CPD training and social events.  For more information see our About page.

What information do we collect about you?

We collect information such as:  your name, email address, telephone number and job related information such as place of work, type of work, company information etc.

This information is collected when you register to join the PPA. All of our processing of your personal information is based on your consent.

From time to time we may take photographs at events for promotional use on our website and social media. If you do not consent to be photographed please inform an PPA committee member at the event.

If you provide your business card to sponsors at events, this information is not passed on to us.

How will we use your information?

We collect your information to keep a record of members and to send information about future events organised by us. The list of our members is also available for anybody to view on our website.

Except as stated above, we will not pass your information to third parties unless legally obliged to do so.

We do not transfer personal data outside of the United Kingdom.


When you register to join the PPA we will ask you if you would like to opt in to receive marketing emails from the PPA. We would like to send you details of upcoming events which may be of interest to you.

You have the right to withdraw your consent to receiving marketing emails from us at any time. This is included at the bottom of each marketing email, or you can email us here.

How long will we keep your information?

We will keep your information for as long as you remain a member of the PPA. If you cease to be a member for any reason, we will keep your information for 12 months after your membership has ended.

Access to information and correction

You are entitled to:

ask for a copy of personal data that we hold about you;

request that we delete personal data held on you;

ask us to update / correct any out-of-date or incorrect personal data that we hold about you;

opt out of any marketing communications that we may send you and object to us using / holding your personal data if we have no legitimate reasons to do so;

(in certain circumstances) to ask us to ‘restrict processing of data’, to secure and retain the data for your benefit but not otherwise use it ; and

(in certain circumstances) to ask us to supply you with some of the personal data we hold about you in a structured machine-readable format and/or to provide a copy of the data in such a format to another organisation.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this page. This privacy policy was last updated on 4/07/2021.

Log Files

We use IP addresses to analyse trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Contact us

If you have any questions about our privacy policy or our use of your information please contact us by email.

We hope you would contact us directly in the first instance if you have any queries or concerns about how your personal information is being used by us, but you have a right to complain to the Information Commissioner’s Office at any time.